Our Services

Our aim is to make your experience a rewarding and pleasant one. We offer planning, registration, facility preparation, professional on-site management, food service provision and a host of additional services to make your event outstanding.

If you choose to hold an event with the Office of Continuing Education through its Conference and Meeting Program, you receive a number of coordinating services at no charge. We will develop a registration form for you with your input. We coordinate facility usage (including setting up your room) and on-site management, transportation needs, lodging, telephone inquiries, meals and breaks, and access to av equipment. We offer free access to the Internet; let us know in advance and we will make sure you have Wi-Fi access. And, on top of that, our parking is free and only a short walk to any of our facilities.

Use the drop down boxes below to learn about using our facilities, our registrations services, and our food options.

Facility Usage Information & Reservation

Registration Form

Below is the registration form for reserving a space on the UGA Griffin Campus through Continuing Education.

Room Reservation Form

Facilities Available

Room	Theatre	Classroom / Chevron	Banquet / Conference	U-Shape / Hollow Rectangle	Total Sq. Ft.	Daily Rental Fee
Stuckey Auditorium (With Prep Kitchen)	280	120	240	45	3,731 (Excluding Kitchen)	$600
Stuckey 119	20	12	12	10	327	$100
Stuckey 143	10	10	N/A	N/A	252	$75
Stuckey 201	25	25	N/A	N/A	800	$125
Stuckey 202	42	42	N/A	N/A	900	$125
SLC 104	130	N/A	N/A	N/A	2,081	$550
SLC 105	68	N/A	N/A	N/A	1,745	$300
Flynt 219 (Board Room)	N/A	N/A	24 (Additional 16 on Perimeter)	N/A	560	$150
Flynt 305	N/A	44	N/A	N/A	1,058	$275
Flynt 319 / 323	36	36	N/A	16	526	$175
Flynt 327 (Computer Lab)	N/A	22	N/A	N/A	751	$250
Garden Education Building	42	42	30	30	1,314	$375

Details

Catering – Food must be purchased through Continuing Education. There is a $75 fee to bring in food from outside of Continuing Education.

Rental Time – Rental time also includes time you need for preparing the space for your event.

Additional Charges – Normal charges will accrue if you do not cancel at least 2 weeks prior to the event. Additional charges will accrue for changes made within 3 days of event. Examples are room resets, additional equipment, food, or supplies.

Student Learning Center (SLC) – The SLC is used for Academic Programs. Space in the SLC may be available for special events providing an Academic Program is not using the space. Non-University groups can contact Continuing Education for more information on SLC usage.

Continuing Education Representative – There may be an additional fee accessed if additional personnel are needed for your event. Examples are IT, security, program monitor, etc. Contact Continuing Ed for pricing.

Internal Units Information

If you are an internal unit represented on the UGA Griffin Campus or through the College of Agricultural and Environmental Sciences, please review the information below regarding our pricing structure based on your event details. Space cannot be reserved for events more than 6 months in advance. There will be a $100 no-show fee assessed if reserved rooms are not utilized and CE has not been notified 2 weeks in advance of the cancellation.

Griffin Campus Conference and Meeting Fee Schedule – Internal (PDF)

Registration Services Information

Registration Services

Our registration package includes five ways for participants to register:

Internet (online)
Mail
Fax
Phone
At our office and on-site

Some of the services include:

Providing assistance with materials design
Providing regular registration reports
Processing registrations
Printing standard name badges (with holders) and tent cards
Responding to telephone and electronic questions
Providing and mailing registration receipt and one sheet of customized information
Collecting and processing special needs requests
Providing up to 5 copies of the final list of participants
Providing class rolls (when needed)
Set up and staffing on-site registration
Processing and invoicing purchase orders
Processing cancellations, substitutions, and refunds
Managing accounts receivables and returned checks
Marketing support

Our Rates for Registration Services:

Web Registration Link: $50
Registration Processing Fees:
- $5 per person
- Participant, Spouse and Guest badges — $3 each
- Confirmation package (email confirmation – no charge; mail confirmation: $3 each)
- Cancellations: $20 per cancellation processed
- Copying: $.13 per page
- Credit card processing fees: 5% of fees processed
Marketing Support: Charges varies here depending on your marketing request. You are direct billed for marketing products. Marketing services charged based on hourly staff time.
CEU Management
- Certificates with Frames: $10 – $25
- Transcripts: $10
Direct Cost Items: Often times there are special requests resulting from the uniqueness of your event. Charges resulting from those requests are not marked up. There may be associated credit card charges. Our goal is to keep your costs as low as possible.

Food Service – Menu and Break Options

Below are some of our Food Service options. We also offer a Fine Dining Menu and a Reception Menu. Call our office at 770-229-3477 for details.

Events Involving Nonparental Supervision of Minors

In accordance with the University of Georgia’s Policy for Programs and Activities Serving Minors, if you are a third party wishing to use UGA facilities and your program involves nonparental supervision of minors, you must complete the following steps before registering:

Make sure you are registering with UGA at least 60 days prior to the start of your program.
Complete UGA approved background checks on all of your program staff.
Have all of your program staff complete required UGA and program-specific training.
Have the program administrator provide proof of insurance, sign all facility use contracts, and provide 24 hour contact information.

For more information, please contact the Office of Continuing Education at conteduc@uga.edu or call us at 770-229-3477.